SA509 - Record Maintenance

Policy

Section: Student Affairs

The President shall ensure that procedures, rules and regulations for the maintenance and custody of student records are established. Permanent academic records and enrollment records shall meet minimal requirements established by the Iowa Department of Education.

The permanent academic records shall contain grades that conform to the standardized list of grading symbols adopted by Iowa Department of Education.

A complete report of the grades in all courses for which a student is enrolled shall be made within a reasonable time following the conclusion of a term.

The President shall establish procedures regarding the internal usage and external release of student records in accordance with law.

The President shall be the keeper of the College Seal and is authorized to affix the seal to appropriate records.

Cross Reference:
ES 4556 - College Grading Policy

ES 4560 - Academic Standing

ES 4592 - Graduation/Award Conferral

ES 4600 - Compliance with the Family Educational Rights and Privacy Act

Adopted: September 15, 1987
Reviewed: 2005, 2011, 2019, 2022

Revised:
January 10, 2000

May 16, 2022 - Cross referenced to related ES Procedures.