Procedures by Type

Community College Procedures

Board of Directors Procedures

Courses

Board of Directors

• •  BD2041 - Board Chair and Vice Chair Duties
• •  BD2042 - Board Treasurer Duties
• •  BD2043 - Board Secretary Duties
• •  BD2071 - Expense Reimbursement
• •  BD2081 - Fiduciary Duties
• •  BD2111 - Board Legal Counsel

Board of Directors: Board Meetings

• •  BD2171 - Public Participation

Mangement of College Procedures

Courses

Management of the College

• •  MC3021 - Succession of Authority
• •  MC3131 - Acceptance of Gifts
• •  MC3221 - Naming College Buildings, Property and Other Spaces
• •  MC3231 - Manufacturing and Modifications
• •  MC3241 - Whistleblower Policy Procedure

Business Services Procedures

Courses

Business Service: Business Office

• •  BS1120 - Retention of Records
• •  BS5610 - Capital Purchases and Accounting
• •  BS5640 - Deleting Equipment from College Records
• •  BS5650 - Donations of Equipment to the College
• •  BS5660 - Inventory Control System
• •  BS5702 - Accounting System Mandates
• •  BS5705 - Bank Check Acceptance
• •  BS5707 - New General Ledger Accounts or Indexes
• •  BS5709 - Listing and Sale of Student Constructed Houses
• •  BS5711 - Investments
• •  BS5715 - Transfer of receipts or disbursements between accounts or indexes
• •  BS5720 - Voiding of Outstanding Checks
• •  BS5725 - Monthly Accounting Cut-Offs
• •  BS5730 - IRS Skip Tracing
• •  BS5760 - Annual Budge Approval Process
• •  BS5762 - Fiscal Year/Budget Year
• •  BS5764 - Budgets for Grant/Contract Proposals
• •  BS5766 - Annual Budget Preparation
• •  BS5768 - Management of Expense Budgets
• •  BS5770 - Financial Due Diligence - 260E Projects
• •  BS5780 - Cash Receipts Processing
• •  BS5782 - Billing and Collection Procedures for Non Students
• •  BS5784 - Depository Banks
• •  BS5786 - Jury Duty Pay
• •  BS5788 - Cash Receipts within Instructional Programs
• •  BS5790 - Insufficient Funds Checks and Stop Payment Checks
• •  BS5792 - Sales Tax Receipts
• •  BS5794 - Billing Other DMACC Departments for Goods and Services
• •  BS5796 - Collection of Past Due Amounts Owed by Students
• •  BS5797 - Payment of Tuition and Fees
• •  BS5798 - Credit and Debit Card Acceptance
• •  BS5810 - Encumbering
• •  BS5812 - Travel Expense Reimbursement
• •  BS5813 - College Business Meals
• •  BS5814 - Payment of Claims Against DMACC Funds, Other than Plant and Auxiliary Funds
• •  BS5815 - Payment of Claims From DMACC Plant Fund and Bookstore Accounts
• •  BS5816 - Financial Aid Direct Payments to Students
• •  BS5817 - Advance Deposit Required/Nonimmigrant International Students
• •  BS5818 - Petty Cash and Change Funds
• •  BS5820 - Request for Payments
• •  BS5822 - Request for Student Registration Refunds
• •  BS5830 - Advance Payments for Student Organizations/Clubs
• •  BS5832 - Accounting for Leased Purchase Equipment
• •  BS5834 - Collection of Library Assessments

Business Service: Purchasing

• •  BS5300 - General Bidding
• •  BS5301 - Purchase Requisitions
• •  BS5302 - Blanket Purchase Orders
• •  BS5303 - Central Receiving
• •  BS5304 - Sale of Surplus Equipment
• •  BS5305 - Leased and Lease Purchased Equipment
• •  BS5307 - Insurance - Reporting of Claims and Accidents
• •  BS5308 - Purchasing Cards
• •  BS5309 - Cell Phones

Business Service: Sponsored Programs

• •  BS5000 - Applications, Acceptance and Rejection of Funding
• •  BS5001 - Allowable Expenses
• •  BS5002 - Assets
• •  BS5003 - Publicity
• •  BS5004 - Matching Funds
• •  BS5005 - Program Income
• •  BS5006 - Conflict of Commitment and Interest
• •  BS5007 - Termination

Facilities Procedures

Courses

Facilities: Physical Plant

• •  BS5410 - Leasing Of Buildings
• •  BS5412 - Construction Bids
• •  BS5413 - Space Allocation
• •  BS5501 - Use of College Facilities
• •  BS5502 - Campus Signage
• •  BS5504 - Food and Beverage Areas
• •  BS5505 - School Closing - Inclement Weather
• •  BS5508 - Lock and Key Procedures
• •  BS5509 - Campus Mail Service
• •  BS5512 - Work Requests - Emergency and Routine Maintenance
• •  BS5514 - Remodeling Requests
• •  BS5515 - Acquisition of Supplies from Physical Plant and Maintenance
• •  BS5517 - Parking Permits
• •  BS5518 - Vehicle Pool
• •  BS5519 - Use of DMACC Owned Vehicles by Non-Employees
• •  BS5520 - Campus Vehicle Pool - Buses
• •  BS5525 - Combustible Decorations
• •  BS5526 - Right to Know (Hazardous Materials)
• •  BS5529 - Storage of Materials in Archives
• •  BS5530 - DMACC Commons
• •  BS5531 - Bloodborne Pathogens

Facilities: Security

• •  BS5521 - Motor Vehicle Accident Report
• •  BS5522 - Property Loss Report
• •  BS5524 - Report on Personal Injury, Accident or Illness
• •  BS5541 - College Security/Crime Reporting
• •  BS5542 - Building Security - Ankeny Campus
• •  BS5543 - Car Starting, Unlocking and Flat Tire Assistance
• •  BS5544 - Traffic and Parking Rules and Regulations
• •  BS5550 - Sex Offenses and Offenders
• •  BS5551 - Compliance with Drug-Free Schools and Campuses Act

Human Resources Procedures

Courses

Human Resources: Benefits

• •  HR3600 - Group Insurance Program
• •  HR3601 - Health Insurance Portability and Accountability
• •  HR3602 - Domestic Partners
• •  HR3605 - Workers’ Compensation
• •  HR3610 - Long Term Disability Insurance and Short Term Disability Insurance
• •  HR3615 - Tuition Waiver
• •  HR3620 - Transportation Benefit
• •  HR3625 - Dependent Child Tuition Remission
• •  HR3630 - Employee Wellness

Human Resources: Compensation

• •  HR3400 - Pay Structure
• •  HR3405 - Job Descriptions
• •  HR3410 - Job Evaluation
• •  HR3420 - Rest and Meal Breaks
• •  HR3421 - Break Time to Express Breast Milk
• •  HR3430 - Pay for Adjunct, Temporary and Student Employment
• •  HR3435 - Pay for Regular Non-faculty Employment
• •  HR3440 - Pay for Faculty Employment
• •  HR3445 - Overtime for Nonexempt Employees
• •  HR3450 - Pay for Exempt, Regular Nonfaculty Employees
• •  HR3455 - Overload for Exempt Regular Faculty Employees
• •  HR3500 - Payroll Schedule
• •  HR3505 - Pay Method
• •  HR3510 - Replacement of Lost or Destroyed Payroll Checks
• •  HR3515 - Correction of a Pay Error
• •  HR3520 - Time Reporting
• •  HR3525 - Payroll Deductions
• •  HR3530 - Retirement Contributions
• •  HR3535 - Administration of Combined Charitable Campaign

Human Resources: EEO/AA

• •  HR3000 - Equal Employment Opportunity/Affirmative Action
• •  HR3005 - Harassment
• •  HR3006 - Consensual Relationships
• •  HR3010 - Discrimination Complaint Procedure for Employees and Applicants
• •  HR3015 - Reasonable Accommodations - Disability or Pregnancy
• •  HR3020 - Reasonable Accommodations - Religion

Human Resources: Employment

• •  HR3100 - Employment Relationship vs. Independent Contractor
• •  HR3105 - Employment Type
• •  HR3110 - Regular Employment - Full-time and Part-time
• •  HR3112 - Adjunct, Temporary and Student Employment Restrictions
• •  HR3115 - Authorization to Hire
• •  HR3120 - Recruitment
• •  HR3125 - Hiring Process for Adjunct, Temporary and Student Employees
• •  HR3130 - Hiring Process for Regular Employees
• •  HR3132 - Criminal History Record Investigation
• •  HR3135 - Nepotism
• •  HR3140 - Employment Eligibility Verification
• •  HR3145 - Job Change - Non-Faculty
• •  HR3146 - Faculty Transfer
• •  HR3150 - Personnel Action Approvals
• •  HR3160 - Remote Work Arrangement/Telecommuting

Human Resources: General Information

• •  HR3200 - New Employee Orientation
• •  HR3205 - New Adjunct Instructor Orientation
• •  HR3207 - Quality Faculty Plan
• •  HR3210 - Continuing Contracts and Employment Agreements
• •  HR3215 - Probationary Period
• •  HR3220 - Employee Records
• •  HR3222 - Retention of Records
• •  HR3225 - Performance Evaluation
• •  HR3230 - Performance Guidelines for Adjunct Instructors Teaching Credit Courses
• •  HR3235 - Discipline and Discharge
• •  HR3240 - Employee Complaint Procedure
• •  HR3300 - Medical Examinations
• •  HR3305 - Employee Use of Motor Vehicles
• •  HR3310 - Drug and Alcohol Testing for CDL Drivers
• •  HR3320 - Employee Conduct, Appearance and Attendance
• •  HR3321 - Notification of Arrest, Criminal Charges or Child Abuse Complaints
• •  HR3322 - Tobacco and E-Cigarette Use on College Property
• •  HR3323 - Minor Children of Employees on Campus
• •  HR3325 - Secondary Employment
• •  HR3330 - Political Activity
• •  HR3335 - Personal Use of College Property by Employees
• •  HR3340 - Violence in the Work Place
• •  HR3341 - Weapons on College Property and in Programs/Activities
• •  HR3342 - Child Abuse Reporting
• •  HR3345 - Academic Titles
• •  HR3360 - Commercial Solicitation of Employees

Human Resources: Leave

• •  HR3700 - Leave Reporting and Usage
• •  HR3705 - Vacation Leave
• •  HR3710 - Sick Leave
• •  HR3720 - Family and Medical Leave (FMLA)
• •  HR3725 - Bereavement Leave
• •  HR3730 - Personal Leave
• •  HR3735 - Holidays
• •  HR3740 - Professional Leave
• •  HR3745 - Faculty Sabbatical Leave
• •  HR3755 - Court and Jury Leave
• •  HR3760 - Military Leave
• •  HR3765 - Leave Without Pay and LTD Leave Without Pay
• •  HR3775 - Early Dismissal/School Closing
• •  HR3780 - Veterans Day Leave

Human Resources: Separation

• •  HR3800 - Resignation
• •  HR3805 - Retirement
• •  HR3810 - Early Retirement
• •  HR3812 - Emeritus Status
• •  HR3815 - Reduction in Force (RIF) - Non-Faculty
• •  HR3816 - Reduction in Force (RIF) - Faculty
• •  HR3820 - Abandonment of Position
• •  HR3830 - Employee Exit

Information Solutions Procedures

Courses

Information Solutions: Information Security

• •  IS7005 - Human Resources Security
• •  IS7010 - User Access Management
• •  IS7015 - Antivirus
• •  IS7020 - Data Backup & Recovery
• •  IS7025 - Password Security
• •  IS7030 - Patch Management
• •  IS7035 - Logging & Monitoring
• •  IS7040 - Network Security
• •  IS7045 - Mobile Computing
• •  IS7050 - E-Mail Security
• •  IS7055 - Third party & Outsourcing Security
• •  IS7060 - IT Incident Management
• •  IS7065 - Change Management
• •  IS7070 - Capacity Management

Student Affairs Procedures

Courses

Student Services: Admissions and Recruitment

• •  ES4100 - General Admission Requirements
• •  ES4105 - Course and/or Program Requirements
• •  ES4106 - Honors Program Admission Requirements
• •  ES4110 - DMACC Residency for In-State Tuition
• •  ES4120 - International Student Admission Requirements
• •  ES4135 - Enrollment of High School Students in Credit Courses
• •  ES4140 - Career Technical Education (CTE) Special Admission

Student Services: Career Center

• •  ES4410 - Dissemination of Job and Internship Postings to DMACC Students & Alumni

Student Services: Financial Aid

• •  ES4300 - Financial Aid Satisfactory Academic Progress
• •  ES4305 - Financial Aid Attendance Process
• •  ES4321 - Disbursement of Federal Loans for Distance Education Students
• •  ES4322 - Institutional Selection for Aggregate Verification
• •  ES4323 - Institutional Selection for UEH Review
• •  ES4325 - Alternative/Private Student Loan
• •  ES4330 - Agency Contracts
• •  ES4340 - Posting Bookstore Purchases to each Student’s Financial Aid Account
• •  ES4470 - Policy on Recruitment and Enrollment of Service Members

Student Services: Instructional Administration

• •  ES4005 - Program Advisory Committees
• •  ES4010 - College Catalog Development
• •  ES4015 - Faculty Activity Policy (FAU)
• •  ES4020 - Guidelines for Adjunct Faculty
• •  ES4025 - Public Concerns Regarding Instruction
• •  ES4030 - Student Field Trips
• •  ES4035 - Cancellation of a Scheduled Class Meeting
• •  ES4040 - Admitting Students to Classes
• •  ES4045 - Full-time/Part-time DMACC Student Attendance at Workshops, Conferences, or Seminars
• •  ES4050 - Substitute Teachers
• •  ES4055 - Final Exam Days
• •  ES4060 - Faculty Performance Appraisals
• •  ES4065 - Student Evaluations of Instructor
• •  ES4070 - Application for Award of and Completion of Faculty Project Grant
• •  ES4075 - Challenge Test Development/Revision and Payment
• •  ES4076 - Online Course Oversight
• •  ES4077 - Online Course Development Procedure
• •  ES4080 - Classroom Use of Streaming Videos from Personal Accounts
• •  ES4085 - Digital and Web Based Content Accessibility

Student Services: Library Services

• •  ES4705 - Collection Development Policy
• •  ES4730 - Inter-library Loan (ILL)
• •  ES4731 - Community Use of DMACC Libraries
• •  ES4742 - Library Use and Borrowing
• •  ES4743 - Archive Collection Development
• •  ES4750 - Course Reserve Procedure
• •  ES4760 - Library Gift Acceptance - Gift-In-Kind
• •  ES4775 - Handling Request for Reconsideration of Library Material
• •  ES4780 - Archives Access and Use
• •  ES4790 - Peer-to-Peer File Sharing

Student Services: Recreation/Wellness

• •  ES4932 - Indoor Equipment Check-Out
• •  ES4950 - Recreation Facility Rental for Boone Campus
• •  ES4951 - Rental of the Intramural Fields
• •  ES4960 - Student Health and Accident Insurance
• •  ES4961 - Care of Sick or Injured Persons While On Campus/Evening Health and Accident Emergencies
• •  ES4970 - Health Education/Wellness by Campus Nurse
• •  ES4980 - Campus Health-Medical Records
• •  ES5000 - Opioid Overdose Prevention
• •  ES5010 - Missing Student
• •  ES5040 - Weapons on College Property and in Programs/Activities

Student Services: Student Assessment and Testing

• •  ES4200 - General Assessment Requirements
• •  ES4202 - Mathematics Placement
• •  ES4205 - Assessment of Students Whose First Language Is Not English
• •  ES4210 - Challenge Test Administration
• •  ES4215 - Proctoring Services for Non-DMACC Exams
• •  ES4220 - Administration of College Level Examination Program (CLEP)

Student Services: Student Records

• •  ES4503 - The College Experience Course
• •  ES4505 - Maximum Course Load
• •  ES4516 - Senior Citizen Tuition Waiver
• •  ES4517 - DMACC Pioneers Tuition Waiver
• •  ES4520 - Administrative Withdrawal Due to Extenuating Circumstances
• •  ES4525 - Articulation Agreement
• •  ES4528 - Postsecondary Transfer Credit Evaluations
• •  ES4531 - Auditing a Class
• •  ES4534 - Advanced Placement Program
• •  ES4537 - Awarding Credit for Tests Through College Level Examination Program (CLEP)
• •  ES4541 - Independent Study
• •  ES4544 - Alternative Credit
• •  ES4547 - Directed Study
• •  ES4549 - Course Substitution
• •  ES4550 - Academic Standards
• •  ES4554 - Registration Status Procedure
• •  ES4556 - College Grading Policy
• •  ES4560 - Academic Standing
• •  ES4562 - Incomplete Grades
• •  ES4565 - Course Repeats
• •  ES4566 - New Start
• •  ES4570 - Classroom Participation as a Factor in Grading
• •  ES4590 - DMACC Residency Requirement for the Awarding of Certificates, Diplomas or Degrees
• •  ES4591 - Commencement Ceremony
• •  ES4592 - Graduation/Award Conferral

Student Services: Student Rights, Appeals and FERPA

• •  ES4600 - Compliance with the Family Educational Rights and Privacy Act
• •  ES4610 - Disability Services
• •  ES4612 - Title IX Non-Gender Discrimination/Pregnancy, Childbirth, and Lactation
• •  ES4615 - Student Rights
• •  ES4616 - MINOR CHILDREN ON CAMPUS
• •  ES4625 - Advisors for Students in Academic or Disciplinary Hearings
• •  ES4630 - Student Conduct, Discipline and Appeals Procedure
• •  ES4631 - Sex Offenses and Offenders
• •  ES4635 - Tobacco Free Campus
• •  ES4640 - Student Complaints Concerning College Employee Actions
• •  ES4645 - Discrimination and Harassment Complaint Procedure
• •  ES4650 - Petition for Policy Waiver
• •  ES4660 - Appeal of Final Grades Procedure

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Academic Affairs Procedures

Courses

Student Services: Academic Affairs

• •  AA6000 - Academic Program Elimination and Teach Out
• •  AA6001 - Institutional Review Board (IRB) for Internal and External Stakeholders

General Public Procedures