ES4556 - College Grading Policy

1. Institutional Regulations
   1. The Board of Directors of DMACC confers upon the staff the power to establish academic standards as they relate to the educational process.
2. Procedure
   1. Approved Grades and Marks
      1. The following grades are to be used by instructors assigning final course grades to students enrolled in their courses:
         1. Letter Grade “A” = 4.00 Numerical Value
         2. Letter Grade “A-” = 3.67 Numerical Value
         3. Letter Grade “B+” = 3.33 Numerical Value
         4. Letter Grade “B” = 3.00 Numerical Value
         5. Letter Grade “B-” = 2.67 Numerical Value
         6. Letter Grade “C+” = 2.33 Numerical Value
         7. Letter Grade “C” = 2.00 Numerical Value
         8. Letter Grade “C-” = 1.67 Numerical Value
         9. Letter Grade “D+” = 1.33 Numerical Value
         10. Letter Grade “D” = 1.00 Numerical Value
         11. Letter Grade “D-” = 0.67 Numerical Value
         12. Letter Grade “F” = 0.00 Numerical Value
         13. Letter Grade “P” = (pass/fail courses only)
         14. Letter Grade “I” = (incomplete, see ES4562 )
      2. An instructor is required to report a grade (as in #1 above) for all students officially registered in the course at the end of the term. Each instructor has the option to use the plus/minus grades. The instructor shall specify in the course syllabus the grading system to be used for the course and whether or not plus/minus grades will be used.
      3. An instructor may assign a letter grade of “P” or “F” to a course if that course has been approved for pass/fail grading. Courses with the pass/fail grading system are designated as such in the college catalog. These courses are typically internship or field experience courses.
      4. Marks used on students’ records, other than grades assigned by instructors (as in #1 above) are as follows:
         1. W = withdrawn; course dropped
         2. N = audit - no credit
         3. T = credit by testing
         4. L = credit for prior educational or occupational experience
         5. S = satisfactory (Continuing Education/CEU courses)
         6. U = unsatisfactory (Continuing Education/CEU courses)
         7. Q = Quit Attending
   2. Grade Changes
      1. If the instructor is available, any change in a final course grade must be initiated by the instructor of the course.
      2. If an instructor is unable to complete a grade change or the instructor grants permission, the dean or provost may act on the instructor’s behalf.
      3. Any grade change occurring after the end of the term immediately following the term for which the grade was assigned will require the approval of the appropriate dean/provost. Reasons for the grade change must be included on the “Change of Grade Report” form. Grade changes made after the subsequent term also require the approval of the Vice President for Academic Affairs.
      4. Any instructor-initiated request for a change in a final course grade must be submitted in writing no later than one year after the end of the term in which the student was officially registered for the course. No grade changes will be allowed after one year has passed.
   3. Progress Report Grade
      1. Instructors are required to submit progress report grades for all DMACC students. Progress report grades will be assigned by the instructor on the official grade rosters distributed by the Academic Records Office or by reporting via the secure website.
   4. Grade Appeals
      1. The College has established an appeal process for students who feel that they have been unfairly treated relative to grading procedures and/or classroom opportunities. This process is outlined in Appeal of Final Grades Procedure (ES4660 ). 

May 10, 2022 - Added cross-reference to SA Policy 509.

September 14, 2022 - Corrected spelling and wording errors.