HR3630 - Employee Wellness

1. Institutional Regulations
   
   As a part of the College’s commitment to employee wellness, the College will subsidize fitness/exercise membership of Regular employees as a reimbursement. In addition, Regular DMACC employees may be released from work, with supervisor approval, to attend on-campus Wellness Program sponsored activities.
    
2. Procedure
   1. Fitness/exercise membership
      1. The College will provide each Regular employee a one-time per fiscal year reimbursement toward a fitness/exercise membership. The maximum amount to be reimbursed will be as indicated on the Request for Fitness/Exercise Center Membership Reimbursement form. Employee membership at Trail Point is already partially subsidized by the college and; therefore, is excluded from this benefit.
      2. Requests for reimbursement must be received by June 15^th in order to be processed in the current fiscal year.
      3. Employees shall request reimbursement for a fitness/exercise membership by completing a Request for Fitness/Exercise Membership Reimbursement form (P-65). Each employee may submit only one reimbursement request per fiscal year.
      4. Verification of payment must be obtained from the fitness/exercise affiliation and submitted with the reimbursement form. The paid receipt should reflect the timeframe for which the reimbursement is requested.
      5. This benefit is taxable according to IRS guidelines and will be reflected on each employee’s W-2.
   2. Wellness Rewards
      1. The College may reward employees for participation in employee wellness activities.
      2. This benefit is taxable according to IRS guidelines and will be reflected on each employee’s W-2.
   3. Attendance at Wellness Program sponsored activities
      1. DMACC Wellness Program sponsored activities include, but are not limited to, Food for Thought Programs and Wellness Breaks.
      2. Food for Thought Programs
         1. Regular DMACC employees may attend Food for Thought Programs with supervisor approval.
         2. In order to provide department coverage, not all employees may be able to be released to attend all Food for Thought programs. Full coverage of front line areas and telephones must be maintained at all times that the College is open.
      3. Wellness Breaks
         1. Regular DMACC employees may be granted two 30 minute periods each week for Wellness Program approved exercise activities.
         2. Supervisor approval is required and the Wellness Release Time must be scheduled so that department coverage is provided.
         3. Employees must notify their supervisor when participating in DMACC Wellness release time.

July 1, 2008

February 6, 2014

October 1, 2014

February 1, 2016

February 21, 2017

April 9, 2018

September 1, 2020

July 1, 2022

July 1, 2023

Related Form: P-65 Request for Fitness/Exercise Center Membership Reimbursement