HR3520 - Time Reporting

1. Institutional Regulations
   
   Employees, supervisors, and timekeepers shall be responsible for ensuring that employee leave and work hours are reported accurately, in a timely manner, as prescribed by the College.
    
2. Procedure
   1. Employee Time Reporting
      1. Nonexempt employees shall report all time worked. DMACC uses 15 minutes as the minimum unit of time to be reported for payroll purposes: 8 to 14 minutes in a day are reported as 15 minutes; 7 minutes or less in a day are considered negligible and are disregarded. Work hours shall be entered on Employee WEB. Leave shall be entered on Employee WEB or on a Request for Leave form (P-21) depending on the type of leave requested.
      2. Exempt employees are only required to report leave usage. Leave shall be entered on Employee WEB or on a Request for Leave form depending on the type of leave requested.
      3. Supervisors/department heads shall review time submitted by their employees and when approved, they shall forward the time to Payroll by the established due date.
   2. Departmental Timesheet Listing
      1. The Departmental Timesheet Listing includes the names of all employees in the department, even employees who did not enter time or leave.
      2. Timekeepers shall enter the following information on the Departmental Timesheet Listing:
         1. Approved leave reported by employees who did not report their leave through Employee Web;
         2. The number of approved work hours reported by employees who did not report their time through Employee Web.
      3. Employee timesheets and leave forms shall accompany the Departmental Timesheet Listing and shall be submitted to Payroll by the established due date.
   3. Faculty Time Reporting
      1. Regular faculty shall be listed on departmental Timesheet Rosters but they shall be paid for their overload from Overload Pay Authorization forms.
      2. Adjunct credit instructors shall be paid from Load Sheets.
      3. Adjunct noncredit instructors shall be paid from Instructor Pay forms which, in most cases, shall be submitted upon completion of their assignment, except that open lab instructors shall be required to enter their time on the Employee WEB. Time worked shall be submitted for each pay period listed on the DMACC Payroll Calendar.
      4. Substitute Adjunct instructors shall be paid from Instructor Substitute Pay forms.

November 1, 2006

November 1, 2008

February 21, 2017

March 20, 2018

September 1, 2020