HR3430 - Pay for Adjunct, Temporary and Student Employment

1. Institutional Regulations
   1. Adjunct, Temporary and Student employees shall be paid the appropriate Board-approved pay rate from the Temporary, Adjunct and Student Pay Rates pay schedule.
   2. Adjunct, Temporary and Student employees shall not be paid until all required documentation has been submitted and authorizations received (see HR3125 , HR3132 , and HR3150 ).
2. Procedure
   1. Adjunct Instructors
      1. Adjunct instructors shall generally be paid by the course and shall be ineligible for overtime. An Adjunct substitute instructor shall be paid the approved hourly Substitute Instructor rate.
      2. Pay Authorization
         1. An Adjunct instructor teaching credit courses shall have their pay authorized on an Adjunct Load Form, initiated by the supervising Provost/Dean/Director and submitted to Human Resources/Payroll.
         2. An Adjunct instructor teaching non-credit courses shall have their pay authorized on an Instructor Pay Form, approved by the supervising Provost/Dean/Director, and submitted to Human Resources/Payroll.
         3. An Adjunct counselor or librarian, or an ABE/HiSET/HSE/ESL or Academic Achievement Center instructor shall have their pay authorized on a Non-credit Instructor Input Form and approved by the supervising Provost/Dean/Director, and submitted to Scheduling and Human Resources/Payroll.
         4. An Adjunct employee who performs instruction-related work as listed on the Temporary, Adjunct and Student Pay Rates schedule under “Other Adjunct” shall have their pay authorized on an Electronic Personnel Action Form (EPAF) and approved by the supervising Provost/Dean/Director, and Human Resources.
         5. Pay for an Adjunct substitute instructor shall be authorized on an Instructor Substitute Pay Form.
      3. Generally, the pay authorization documents for Adjunct instructors teaching non-credit courses shall be submitted at the end of the course, at which time the employees shall be paid in a lump sum; and all others shall have their pay spread out over the term. Work hours for an adjunct counselor or librarian, an ABE/HiSET/HSE/ESL or Academic Achievement Center instructor, or adjunct employee performing instruction related work listed under “Other Adjunct” and authorized on an EPAF shall be reported to Payroll through Employee Web.
      4. TRAVEL PAY - Adjuncts assigned to teach credit courses on more than one campus in the same day may, at the discretion of the department(s) involved, receive .30 per mile for travel pay for travel between campuses if all of the following applies:
         1. Travel mileage is greater than or equal to 25 miles (one way); and
         2. The adjunct is asked by the college to travel to multiple campuses on the same day; and
         3. The adjunct has not voluntarily accepted teaching assignments on multiple campuses.
            
            Travel pay does not include mileage between home and the first work location of the day, or from the last work location of the day to home.
            
            Adjunct instructors teaching noncredit courses may be paid for travel time consistent with an administratively approved departmental service agreement. Travel pay is in addition to mileage reimbursement. Mileage reimbursement is covered by BS5812 .
             
   2. Temporary and Student Employees
      1. Temporary and Student employees shall be paid on an hourly basis and shall be eligible for overtime after working more than 40 hours in a workweek (see HR3445 ).
      2. Employees may be classified as Student employees but paid the applicable Temporary rate if the work they perform is the same as that performed by Temporary employees.
      3. If employees are classified as Student employees, a student account code shall be used in order to identify wages that are not subject to Unemployment Insurance and FICA.
      4. Temporary and Student employee hours shall be reported to Payroll through Employee Web.
      5. Temporary and Student employees shall have pay authorized on an Electronic Personnel Action Form (EPAF) and approved by the supervising Provost/Dean/Director, and Human Resources. Work Study Student employees shall have pay authorized on an Electronic Personnel Action Form (EPAF) and approved by the supervising Provost/Dean/Director, and Financial Aid.

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