HR409 - Employee Records

Employee records are considered confidential records and are not generally open to public inspection or accessibility except to the extent permitted by law, with access limited to the employee, Human Resources department employees, Board Secretary, current supervisors, and other authorized College administrators.

There are limited circumstances where an employee may provide a signed consent for release of employee records. The college may charge a reasonable fee for copies made of the file. Employee health/medical information shall be maintained in a separate confidential file as required by all applicable state and federal laws.

An employee may submit a rebuttal for inclusion in their personnel file. For purposes of this policy, a rebuttal is a written response from the employee related to an item(s) in the file for the purpose of clarification or providing additional information. Letters of reference may not be submitted as rebuttal.

Legal Reference:
Iowa Code Section 260C.14(5)

Iowa Code Chapters 20; 21;22; 91B

Cross Reference:
Procedure HR3220 - Employee Records 

Adopted: November 20, 1984
Reviewed: 2005, 2011, 2020

Revised:
January 10, 2000

August 8, 2005

October 10, 2011

September 14, 2020