ES4520 - Administrative Withdrawal Due to Extenuating Circumstances

1. Institutional Regulations
   
   The Board of Directors of DMACC confers upon the staff the power to establish academic standards as they relate to the educational process.
    
2. Procedure
   1. Students may be withdrawn from a course, a program, or the College at any time during the term pursuant to, but not limited to, the following institutional procedures described below.
      1. Circumstances which may result in an administrative withdrawal:
         1. Students may be withdrawn by the Vice President of Student Affairs, Judicial Officer or designee; due to incarceration or ineligibility due to issues related to a visa.  If withdrawn, students will receive a letter from the Vice President of Student Affairs, Judicial Officer, or designee; indicating any re-enrollment procedures.
         2. Medical Withdrawal: Students with extenuating circumstances due to medical or mental health conditions will follow the ES4650, Petition for Policy Waiver procedure.  Students should provide written documentation specifying relevant details including the nature of the condition, dates of onset, hospitalization, and/or treatment for medical problems.  If granted, students will receive an email from the Petition for Policy Waiver Committee indicating the outcome and any re-enrollment procedures.
         3. For violations of the Student Code of Conduct, please see companion procedure ES4630 - Student Conduct, Discipline and Appeals Procedure.
      2. Whenever possible the faculty members will be notified of the withdrawal of the student.
      3. If an administrative withdrawal is imposed or granted, a “W” will appear on the student’s academic transcript.

October 18, 2022 - Edits made by Shelli Allen, VP of Enrollment Services & Student Success.

May 14, 2024 - Edits made by Erica Spiller and Heidi Heilskov.  Marked up copy is attached to this procedure.