HR3335 - Personal Use of College Property by Employees

1. Institutional Regulations
   
   As a public institution that purchases or leases its property with public funds, it is incumbent upon the College to ensure that its property is used appropriately and responsibly.
    
   1. Personal use of College property by an employee is acceptable, provided that the use:
      1. Is infrequent and brief; and
      2. Does not interfere with the work performance of the employee or of other employees; and
      3. Does not interfere with or disrupt any College operation or service; and
      4. Does not affect the useful life of the property; and
      5. Results in no cost to the College that may not be reimbursed as described below in II-C.
   2. In no instance may an employee use College property for illegal or inappropriate purposes such as:
      1. Accessing or transmitting pornographic material except for legitimate academic purposes by faculty; (Note: This prohibition does not apply to employees using the DMACC Library outside of their work hours as students or general members of the public)
      2. Sending defamatory, threatening, harassing, or obscene communications using any method including, but not limited to, telephone, email, and/or social media.
      3. Violating copyright or licensing laws;
      4. Playing computer games;
      5. Giving unauthorized access to employee passwords or data files;
   3. Frequent social networking and blogging is prohibited during work time.
   4. In no instance may an employee use College property for personal profit or entrepreneurial purposes.
   5. In no instance may an employee take College property home for personal/not work related use except for software that has a licensing agreement authorizing personal use of the software by employees.
   6. In no instance may an employee allow family members or friends to use College property.
2. Procedure
   1. College property includes, but is not limited to, the following:
      1. Office and instructional equipment, supplies and materials;
      2. Computer hardware and software;
      3. Electronic information systems and networks;
      4. Telephone services;
      5. Copying, faxing, and printing equipment and services;
      6. Vehicles, vehicle accessories, and grounds equipment;
      7. Tools and machines.
      8. Buildings, classrooms, offices, parking lots, and land.
   2. An employee using a College electronic communication system shall have no guarantee of privacy. All access and/or communication shall be considered the property of the College and shall be subject to review and/or monitoring.
   3. Reimbursement of Selected Costs
      1. Employees shall reimburse the College for costs incurred through personal use of selected College property at the following rates:
         1. Copying
            • Black and white - $ .20 per page
            • Color - $.50 per page
         2. Computer Printing
            • Black and white - $ .20 per page
            • Color - $ .50 per page
         3. Stamps
            • Current postage rate
      2. Authorization for the reimbursement of costs associated with the personal use of other College property may be established as needed.

Policy HR417 - Employee Conduct and Conflict of Interest 

Adopted: October 1, 2002
Reviewed: Annually

Revised:
January 1, 2005

November 1, 2006

November 1, 2009

September 2, 2010

November 1, 2011

November 1, 2012

October 1, 2014

February 21, 2017

September 1, 2020