BS5515 - Acquisition of Supplies from Physical Plant and Maintenance

1. Scope
   
   To provide necessary information for acquiring materials normally stocked by Physical Plant warehouse, i.e., janitorial and mechanical maintenance supplies.
    
2. Institutional Regulations
   
   Physical Plant will make available reasonable quantities of materials normally stocked in its warehouse for use by college department and programs for efficient operation.
    
3. Procedure
   1. Needed materials may be requested by submitting a Physical Plant Requisition (copy follows procedure) to the Physical Plant warehouse. The storekeeper will fill the order and it will be delivered to the requesting party by the Transportation Department by the third day of order filled.
   2. Requests for these supplies will be filled for personnel who have been authorized for such requisitions by directors and/or program chairpersons in various departments or programs.
   3. When supplies or materials are received or delivered, requesting party will be required to sign the requisition acknowledging receipt of the order and return to the storekeeper.
   4. Normally, no charges will be made for materials or supplies used for custodial maintenance of college labs or offices, except paper towels which are typically charged back to the using department. Materials used for program administration or special events must be identified and interdepartment budget charges will be made at the closing date each month to the account specified. This allows those departments requiring such materials or supplies to acquire them at the volume levels and resulting bulk prices negotiated by the Physical Plant.