BS5815 - Payment of Claims From DMACC Plant Fund and Bookstore Accounts

1. Institutional Regulations
   
   To facilitate the processing of requisitions, pay requests, contracts, change orders, and payments to contractors involving the Plant Fund by establishing the necessary approval levels. Also included in this procedure are the purchases for resale within the Auxiliary Fund.
    
2. Procedure
   1. Plant Fund
      • Document: Pay Request & P.O.
        • Cost Range: Less than $10,000
        • Signature: Requestor and Director, Physical Plant
      • Document: Pay Request % P.O.
        • Cost Range: $10,000 and over
        • Signature: Director, Physical Plant & V.P., Business Services
      • Document: Change Orders
        • Cost Range: Less than $25,000
        • Signature: Director, Physical Plant
      • Document: Change Orders
        • Cost Range: $25,000 and over
        • Signature: Director, Physical Plant & V.P., Business Services
      • Document: Final Contract Payment Board approved
        • Cost Range: Total contract $25,000 and over
        • Signature: Director, Physical Plant; V.P., Business Services; and Board of Directors
   2. Bookstore: Procedure No. BS5814  will apply to all expenditures, except requisitions for items for resale in the Bookstore operations. The following approvals will apply for requisitions/invoices related to purchases for resale for Bookstore.
      • Cost Range: Less that $10,000
        • Signature: Requestor and Supervisor, Bookstore
      • Cost Range: $10,000 and over
        • Signature: Supervisor, Bookstore; Director, Purchasing and Campus Services