BS5303 - Central Receiving

1. Institutional Regulations
   1. All materials ordered for the Ankeny Campus will be delivered through Central Receiving, and then delivered to the appropriate department. All materials or services ordered for other campuses or attendance centers will be received under the supervision of the Purchasing Agent.
   2. Any return materials must be delivered to Central Receiving for processing.
2. Procedure
   1. Receiving Merchandise - The Central Receiving Clerk will log all items received on the proper Banner form and will enter any comments. Items will be reviewed to determine:
      1. That the materials were correctly delivered to the College.
      2. Materials were received in good condition and
      3. Terms regarding installation and / or set-up of equipment are met.
   2. Return Merchandise
      1. Central Receiving must handled return materials to insure that proper credit or replacement will be made
      2. Defective merchandise. When the requesting department receives merchandise which is considered defective, Central Receiving must be notified. The Purchasing Department will then make return and arrangements with the vendor.
   3. Freight Damage Claims: When the extent of damage warrants, the Purchasing Department will file a freight claim with the carrier.
   4. In order to promptly pay the vendors, Central Receiving must be notified within 2 days of receipt of materials.