BS5000 - Applications, Acceptance and Rejection of Funding

1. Any individual or department seeking grant funding should contact the Office of Grants and Contracts as early as possible in the application process.
2. The Office of Grants and Contracts will review any grant application, to include at minimum the narrative request and the project budget, prior to its submission. The Business Office will be consulted as needed regarding budgetary items in the proposal
3. The Office of Grants and Contracts will work in collaboration with the individual or department working on the application to ensure the application complies with both funder requirements and DMACC policies and practices.
4. Office of Grants and Contracts will obtain approvals as needed from DMACC Administrators.
5. The Office of Grants and Contracts will normally submit the application on behalf of the College. Exceptions can be made on a case by case basis depending on funder guidelines.

Acceptance of Awards - Upon receipt of a notice of award, the recipient of the correspondence will immediately notify and forward the documentation to the Director, Grants and Contracts, who will share the information with the President and other administrators as appropriate. Final authority to accept or reject an award resides with the President.

• If the President chooses to reject the award, a notice of rejection will be sent to the funding agency from the President’s office. All relevant College personnel will be notified of the reasons for any rejection.
• If the President chooses to accept an award, the appropriate documents will be signed and forwarded to the funder, with copies to relevant College personnel.

The fully executed signature agreement (including original signatures if obtained) will reside in the project’s official file, located with the Grants and Contracts office. Electronic signatures will be honored.

The Office of Grants and Contracts will be responsible for negotiating all awards on behalf of the College with external funding sources. Said office will be listed on all funding applications as the responsible office, unless otherwise requested by the funder. The Office of Grants and Contracts will respond to requests from the funder or from DMACC personnel to alter, resubmit, or change in any way the project work plan, budget, timeline, or any other project-related area. Negotiations may occur prior to the execution of an award, or at any time during the official period of performance as required.

Relevant Policy: BS730