Feb 21, 2024  
DMACC Policies and Procedures 
    
DMACC Policies and Procedures
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ES4980 - Campus Health-Medical Records


Procedure

Section: EDUCATIONAL SERVICES PROCEDURES

SubSection: RECREATION AND WELLNESS

Master List Section: Student Services

  1. Institutional Regulation
    1. To establish procedures for obtaining and storing student health records, sharing health information with appropriate personnel.
  2. Procedure
    1. All current DMACC students seen in Campus Health will fill out paperwork in accordance with Campus Health protocols and procedures. Completed paperwork is kept in a locked file cabinet in a locked office for 2 years. If a current student has not visited Campus Health for 2 years, charts are removed from the filing system and scanned to a secure DMACC health library server. These scanned records are only accessible to Campus Health Specialist/Nurse Practitioner. Paper records are sent to a secure/locked location at DMACC- currently the basement of Bldg. #6, and then destroyed after 7 years. Release of Information is required for any sharing of student medical history between DMACC service areas or outside health agencies.
    2. Staff is encouraged to utilize their insurance and primary healthcare provider for health needs. Staff Blood Pressure can be done as a courtesy depending on availability of Campus Health Nurse. Faculty/Staff will be given their Blood Pressure reading on a B/P recording card. Faculty/Staff are encouraged to communicate all abnormal results to their primary physician for further evaluation/follow-up and questions. Staff Blood Pressures are not kept on file in Campus Health.


Adopted: July 1, 1990
Revised:
May 1, 2018

Approved for Catalog: Executive Vice President, College Operations



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