Feb 21, 2024  
DMACC Policies and Procedures 
    
DMACC Policies and Procedures
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BS5501 - Use of College Facilities


Procedure

Section: BUSINESS SERVICES PROCEDURES

SubSection: PHYSICAL PLANT

Master List Section: Facilities

  1. Institutional Regulations
    1. The College’s institutional programs, equipment needs and/or energy considerations shall take priority over all other uses of College facilities or equipment by others.
    2. Facilities not utilized for DMACC related programs may be used by the general public following these prescribed procedures.
  2. Procedure
    1. All requests for use of College facilities should be submitted to the Scheduling Office, Building 1. The Scheduling Office shall maintain a list of available rooms and facilities. All requests for facility use are approved subject to possible reassignment of space. Priorities are as follows:
      1. The College’s needs shall take priority over all other requests.
      2. Availability of reasonably priced energy
      3. Educational meetings sponsored by the College.
      4. All others
    2. Reservations by the Scheduling Office shall be given on a tentative basis to the requesting party. The Contract and Permit for Use form shall confirm final approval and a copy shall sent to the requesting party. This form is attached.
    3. The initial billing shall be sent by the Scheduling Office in accordance with Procedure BS5782  the Scheduling Office shall assist in making all arrangements necessary for a visiting group. A copy of the Contract and Permit for Use form shall be sent to each department providing services.
    4. The Des Moines Area Community College approved Fee Schedules, pages BS 5501.2 through BS 5501.5, shall be used to determine fees charged. Fees shall be charged on the basis of:
      1. Time period used by organization.
      2. Type and size of facilities needed.
      3. Equipment and additional services needed.
    5. Rental charges shall be waived for College student, staff, alumni groups, the DMACC Foundation, and for all institutional activities. These groups shall be charged for additional service requested.
    6. The College facilities generally shall not be available to outside groups on College recognized holidays.
    7. Des Moines Area Community College reserves the right to refuse the use of facilities by others.


Adopted: July 1, 2000
Revised:
March 2011

Related Form: https://www.dmacc.edu/departments/physicalplant/Documents/1580%20Contract%20and%20Permit.pdf
Note: Fee Schedule



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