BS5813 - College Business Meals

1. Institutional Regulations:
   1. Meals and food provided at a College function held in connection with DMACC business will be paid by the College.
2. Approval Process:
   1. College functions held in connection with DMACC business will include working meetings of the Board of Directors, Advisory Committee meetings, working meetings with other groups and organizations, internal College committees and workgroups, staff meetings, luncheon meetings, receptions, festivals, Holiday events, College training sessions, meetings and functions of student clubs and organizations, tours and open houses, sports team meals, meeting with sports recruits, recruiting activities, banquets, workshops and other events with a definite business purpose.
   2. Beverages and snacks may also be provided for employees during regular working hours.
   3. Whenever possible, meals and food should be provided by College departments and/or programs.
   4. Payment to the vendor or department for the meals and/or food provided will require:
      1. An itemized receipt detailing each item purchased/provided.
      2. Form FE-1A completely filled out and properly approved. Information provided will include a description of the function, the date it was held, location, names of persons in attendance, a description of the business purpose of the function, the total cost, the index to be charged for the expenses, and signed by the person requesting the payment and approved by the appropriate budget manager. Internally the form may be completed electronically and forwarded to the proper department by the appropriate budget manager.
      3. No reimbursement or payment will be made for expenses for alcoholic beverages.
   5. Any meals provided by the College for employees at functions or events that are not business related will be treated as taxable income to the employee.