BS5707 - New General Ledger Accounts or Indexes

1. Institutional Regulations
   
   The Business Office shall assign general ledger accounts and indexes.
    
2. Procedure
   1. Specially Funded Projects - Fund 2
      1. Projects shall be assigned indexes and account numbers in accordance with Procedure BS5764 .
      2. Upon written acknowledgment of grant approval, the Business Office, shall enter the budget amounts in the accounting records
      3. The Grants Office or Project Director shall review of the project with the Business Office and provide all necessary information for funding and expense reimbursement.
   2. Auxiliary Enterprises - Fund 3
      1. A Dean or Campus Dean must authorize auxiliary accounts.
      2. A faculty representative is responsible for maintaining a positive cash balance in the account.
      3. Negative balances at the end of the business cycle may be charged back to the General Fund account of the educational unit.
   3. Student Clubs or Organizations - Fund 4
      1. After the Student Action Board and the College have officially approved a student club or organization, the faculty advisor and student representative must contact the Business Office and request an index and account.
      2. The Business Office shall fully explain the cash receipt and disbursement procedures to faculty advisor and student representative.