BD2043 - Board Secretary Duties

1. Filing and preserving copies of reports and documents pertaining to college business.
2. Preparing the agenda for the Board with advice from the chair and the president.
3. Maintaining complete minutes of all Board meetings.
4. Preparing and maintaining records of Board all elections as directed by the Polk County Commissioner of Elections.
5. Maintaining records with the treasurer of all deposited funds.
6. Maintaining accurate billing accounts, and present them to the Board for approval and payment.
7. Filing monthly financial statements with the Board.
8. Countersigning all checks signed by the chair and approved by the Board.
9. Reporting to the Iowa Department of Education, county auditors, and county treasurers, the names and addresses of the Board chair, secretary, and treasurer after each officer has qualified.
10. Notifying the Board of legal requirements in matters for which the secretary is responsible.
11. Ensuring legal notices are published.
12. Countersigning all interest-bearing bonds, warrants, or certificates issued by the college.
13. Publishing a year-end financial statement for the college in accordance with the law.
14. Serving as temporary chair to select a chair pro tempore if both the chair and vice chair are absent.
15. Performing other duties potentially required by the Board or by law.